The Compass Scoring System has two different modules that enable clubs to go (almost) totally cashless. These are

• Compa$$ (pronounced Compass dollars)
• Hello Club

Compa$$ is an inbuilt Compass module whereas Hello Club is a separate third app

Compa$$ can manage:

• the table money process
• the payment of a playing or non-playing director
• the payment of prizes for session winners and/or competition (ie ladder) winners
• the processing and payment recording of annual subscriptions
• miscellaneous transactions

Each member has a theoretical Compa$$ account that records their debits (table money or subscription payments), credits (director fees or prize money) and account top-ups that occur by internet banking or by cash or cheque.

The players at any club session are:

• Club members who manage their own Compa$$ account. These members will periodically top-up their accounts to cover their expenses.
• Club members who do not actively manage their Compa$$ account. These members will periodically forward cash or cheque to the treasurer who will update their Compa$$ account on their behalf.
• Visitors to the club. These players continue to pay table money by cash. The treasurer will record these payments against the club's visitor’s account.

After each session has been played, the table money debits are posted to Compa$$.

• The players computer numbers are checked prior to posting. Missing or duplicate names must be corrected before the posting is permitted.
• If the director is payable for the session, their ID is entered.
• If prizes are awarded for the session, these will also be posted.

• Members top up their Compa$$ accounts by internet banking or by forwarding cash to the treasurer.
• Compa$$ analyses the club’s bank account transaction and inserts the relevant items into the members Compa$$ account.

 

From time to time, miscellaneous transactions will occur e.g. voucher reimbursements, transferring of credit between members, refunding of credits for resigning members. These transactions can be entered into the Compa$$ accounts.

A comprehensive set of reports of each member's transactions are visible on the screen and can be exported to MS Excel. Individual reports can also be emailed to members as required. Additionally, summary reports are available for the club treasurer and other officials.

Bob Fearn
October 2020